Somalia: Training Somalia based staff on Microsoft Excel(2013-2016)-Open to Somalia based Institutions

TERMS OF REFERENCE FOR A SHORT TERM CONSULTANCY ON IRC SOMALIA STAFF TRAINING

For training of staff based in Somalia on Microsoft Excel 2013/2016

1.BACKGROUND

Due to a long lasting conflict spanning over two decades and coupled with recurrent natural disasters, Somalia is a country that remains in complex emergency with near collapse of the health care system. In response to this the IRC Somalia program has been providing programs ranging from Health, WASH, Livelihoods, and Governance in four sites: Mogadishu, Galkacyo, Garowe & Dhusamareb, since early 2007, each site with a different combination of projects.

The IRC is committed to offering its staff on-the-job training and learning opportunities to allow them to be better professionals. Through a participatory process, many staff expressed their interest in receiving training on following subjects; Microsoft excel.

The IRC is therefore looking for a certified training Institution to conduct training in Somalia to be held in Mogadishu, Garowe, Galkacyo & Dhusamareeb. At the end of the training, IRC trained staff should acquire knowledge and skills in the above mentioned field of study that they can apply in their day-to-day job.

2.SPECIFIC TASKS

• The consultant institution is expected to:-
• Define the modules/topic skills and share with IRC for approval prior to the training;
• Share the training plan;
• Detail the logistics arrangements related to delivering the training; including travel arrangements;
• Conduct training at IRC site offices in Mogadishu, Galkacyo, Garowe & Dhusamareeb;
• Share the training evaluation/ feedback/ outcomes; and
• Share any recommendations on motivational and inspirational actions to keep trained staff momentum with acquired knowledge and skills.

3.DELIVERABLES:

• Training modules (Beginning with spreadsheet basics, more advanced functionality such as number formats, data visualization, charts, lists, PivotTables, What-If Analysis, Forecasting, 3D maps, templates, forms, Reports and more).
• Plan and travel arrangements documentation.
• With support from IRC Human Resource Coordinator and Field Coordinators, the Consultant Institution will organize the staff training in Mogadishu, Garowe, Galkacyo & Dhusamareeb.
• The consultant institution will provide feedback and recommendations of the way forward to keep the training outcomes momentum. This will include pre-training and post-training feedback by the participants to the training.

4.TIME TABLE:

This consultancy is for 3 working days in each location between 15th March 2018 to 15th April 2018.

5.MINIMUM CRITERIA FOR SUBMISSION OF PROPOSAL FOR BID

The consultant is expected to demonstrate that it has a track record of no less than five (5) years of experience in providing capacity building to Not-for-profit organizations and /or For-profit organizations in emergency situations.

• The consultant should also list the capacity building actions implemented so far, with reference of the clients.

The consultant is expected to display:

• Practical experience in Microsoft's spreadsheet package, with real-world examples taken from a business environment ;
• High sensitivity to conflict-affected settings and diversity issues;
• Good interpersonal and management skills;
• Strong conceptual and analytical skills.
• The consultant should hold a Microsoft certification in Microsoft Office Master and/or Microsoft Certified Professional qualifications and certified trainer
• Track record of capacity to deliver in insecure environments (such experience in Somalia will be considered a plus).
• Strong communication skills in English;
• Ability and willingness to travel to the field in Somalia.
• Computer proficiency in Power Point presentations.
• Attachment of all supportive documents which would prove consultant institution capacity.

6.PREPARATION OF THE TECHNICAL PROPOSAL

Your proposal should include the following at minimum.

• The CV of the main consultant;
• Your understanding of the Terms of Reference (TOR)
• Modules/units/topics to be covered for Excel 2013
• A Training Plan; methodology and foreseen logistical arrangements;
• Proposed comprehensive budget to cover all the training requirements; and
• Your availability.

While preparing the Proposal, applying consultants must give attention to the following:

• The proposed consultant must, at minimum, have qualifications and experience indicated above (section 5)
• The technical proposal shall provide a description of the consultant including an outline of the consultant’s recent experience on similar undertakings

7.PREPARATION OF FINANCIAL PROPOSAL

• The financial proposal should list itemized details of costs associated with the training.
• Should express all proposed costs in American Dollar (USD).

8.CONTRACTUAL ISSUES, PROCEDURES AND LOGISTICS

• The IRC and the consultant will enter into a contract highlighting the terms and conditions of the consultancy including payment modes.
• The consultant security, travel costs as well as accommodation while in Somalia will be provided by IRC.
• The consultant must comply with The IRC rules and procedures related to security and relations with the media (copies will be provided to the Consultant).
• While working in the field, the consultant will be provided with office space in the offices of the IRC.
• Training logistics would be provided and organized by The IRC team in each location.

9.OTHERS

The consultant will work closely with IRC’s Deputy Director for Operations, IT and Field Coordinators. All relevant documents should be submitted to the IRC Somalia Country Office in Nairobi upon completion of tasks both in hard and soft versions.

10.DOCUMENTS OF REFERENCE (TO BE AVAILED BY IRC ON REQUEST)

• Current organizational chart/organogram;
• Security protocol to be observed in each of IRC premises;
• Public media protocol.
• Any other relevant project documents as deemed necessary.

If you feel your organization fits the required profile and are available for the assignment between 15^th March 2018 to 15^th April 2018 please submit the proposal (technical and budget) to SO-procurement@rescue.org applicants will be reviewed on a rolling basis.