Country: Greece
Closing date: 27 Apr 2018
Job Title:
Partnership, Grants and Business Development Senior Manager
Department:
Programs
Location:
Athens, Greece
Overtime Eligible: (per local law)
Background/IRC Summary:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries, the IRC aims to restore safety, dignity and hope to millions who are uprooted and struggling to endure.
In response to the influx of refugees in Greece, The IRC Hellas started operations in Greece in June 2015 and currently runs operations out of three offices in Athens, Thessaloniki and Mytilini. The program is undergoing a major transition in 2018. On the mainland, IRC will phase out of direct service provision and focus on supporting sustainable partner organizations to provide services in livelihoods, protection and mental health care. On the islands, IRC aims to expand its mental health care services to asylum seekers residing in the RICs on Lesvos, Chios, and potentially Samos whilst continuing its support to Kara Tepe.
Job Overview/Summary:
The Partnership, Grants and Business Development Senior Manager reports to the Country Director and directly manages two colleagues, the Grants Manager and the Partnership Manager. The position has close working relations with the Programs Coordinator and the Finance Controller in Greece as well as with members of the Awards Management Unit in London and New York.
The Partnership, Grants and Business Development Senior Manager oversees and participates in the production of timely, high-quality project proposals, amendment requests, and reports for submission to donor; provides program and support teams with advice on compliance with donor and IRC regulations; oversees the development and maintenance of partnerships with other organizations; and is responsible for management of contract documents.
Business development
- Design business development strategies that are aligned with the Strategy Action Plan (SAP) outcomes.
- Perform monitoring, research and analysis into donor strategies and their linkages with the SAP; develop donor mapping tools to support opportunity identification.
- Identify key proposal and donor-related information linked to new funding opportunities and communicate to relevant staff.
- Together with the Programs Coordinator, organize and lead program design workshops for new business development opportunities.
- Lead on the writing of new proposals, and maintain an efficient system for proposal development. Maintain clear responsibilities outlined for management, programs, finance and operations departments - that yields timely, high quality submissions.
- Engage with senior management to address any issues during the proposal development process.
- Oversee Grants Manager in ensuring proposals are tracked with standard IRC tracking tools (e.g. FM01, OTIS).
- Coordinate proposal and project/program revisions (issuing and management of timelines and development processes, writing and editing as needed, providing review, liaison with reviewers, etc)
Compliance
- Maintain a broad and deep understanding of donor policies, regulations, and procedures and build the Grant Manager’s capacity in this respect.
- Proactively identify grant compliance risks throughout the portfolio and advise programs, operations, finance and senior management on necessary actions.
- In concert with the finance team, assist program and operations staff with understanding the reporting and other compliance requirements on their grants.
- Liaise with NY and London about specific grant compliance issues and clearly communicate these issues through to relevant colleagues in the field.
- Together with the Programs Coordinator, organize Grant Opening Meetings and Grant Closeout Meetings, and monitor post-meeting implementation of action points.
- Oversee Grants Manager in preparing, performing, and following up on actions arising from regular Grant Review Meetings.
Partnerships Management
- Supervise the identification of relevant partners and partnerships models
- Supervise the review and finalization of partnership management tools and manuals
- Oversee Partners’ Pre-Award Assessment and advise on partners’ risks, and recommend capacity building actions accordingly.
- Oversee timely drafting sub-grant agreements and modifications.
- Act as grants compliance focal point by identifying partners’ sub-grant compliance risks and incidents (such as activity implementation or reporting delays, or missing program documentation) and escalating to the Programs Coordinator making recommendations for further action.
Donor Communication and Reporting
- Oversee Grants Manager to ensure that reports are timely, constructive, clear, organized, and responsive to donor needs.
- With the Programs Coordinator and Country Director, maintain positive and constructive relationships with donors, in-country and abroad.
- Provide liaison or representation to donors as the need arises.
- In concert with senior management team, ensure that effective channels of internal and external communications relating to grants are established and respected.
Institutional Memory
- Track donor correspondence.
- Ensure that IRC staff understands donor communication protocols and provide copies of correspondence for files.
- Track the submission of proposals and reports and maintain file copies.
- Keep a database of key donor contacts. Oversee the Grants Manager to maintain a comprehensive information management and filing system that ensures all donor contractual documents, reports, key correspondences, etc. are appropriately filed in up-to-date and consistent soft and hard libraries available as needed.
Human Resources Management
- Supervise the Grants Manager and Partnership Manager. Discuss job expectations, set objectives and provide appropriate and timely feedback regarding performance including formal annual and mid-year performance reviews and planning.
- Maintain open professional relations with team members, promote a strong team spirit and provide oversight and guidance to enable staff to successfully perform their duties.
Requirements:
Education:
· Postgraduate degree preferred.
Experience:
· Excellent professional track record with at least three years of experience in Donor Compliance and Proposal Development.
· Previous experience working with partners and securing partner awards.
· Previous experience with programs financed through EU grants is a great advantage.
Skills and Abilities:
· Excellent English language skills, including superior writing skills, is required.
· Familiar with EU donor requirements
· Attentive to details
· Able to clearly organize and delegate tasks and to coordinate the input from different actors
· Able to meet tight deadlines and perform under pressure
· Must be comfortable in being a proactive member of the senior -management team. Must seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.
· Ability to carry out responsibilities independently with minimal technical support from within the program organization.
· Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.
Work Environment and Duration of Appointment:**
The position is based in Athens with occasional travel to Thessaloniki and Mytilini.
The position is planned to exist from June to December 2018. An extension in 2019 will depend on funding.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
How to apply:
Please submit your updated CV and a Cover Letter in English at IRCGreece.Jobs@rescue.org the latest by April 27, 2018. Due to the fact that this is a position based in Greece, only EU citizens are eligible for hiring.