Country: Yemen
Closing date: 17 Mar 2019
Job Description
BACKGROUND
The IRC Yemen began its Health, Nutrition and Water, Sanitation and Hygiene (WASH) programs in response to the impact of conflicts in Abyan and Aden Governorates in October 2012. Currently IRC Yemen is operating in eight governorates in the south and north of Yemen through direct programming and through a local partnership, in Health, WASH, Nutrition, Economic Recovery Development and Women Protection and Empowerment. These sectors are responding to food insecurity, cholera and other humanitarian needs within the displaced and conflict affected populations.
JOB OVERVIEW:
The Deputy Finance Controller (DFC) will be responsible for supporting the Finance Controller in managing the day to day operations of the Finance Department. The DFC will be responsible for Donor Reporting, Budget management and financial reporting for the Yemen country program. She/he will be required to provide support in grant and budget preparation and reporting in line with the IRC and donor regulations.
OVERALL RESPONSIBILITIES:
Compliance:
• Ensure adherence to IRC and donor budgeting/grant policies and procedures.
• Promptly inform the Finance Controller of any areas of concern of potential or suspected violations of policies and procedures.
• Ensure that all IRC Yemen budgeting practices are compliant with global IRC and donor Procurement policies (OFDA, ECHO, SV, SIDA etc.), Yemen Government regulations and legislation.
Budgeting and Reporting:
• Assist the Finance Controller in the preparation, revision and maintenance of country office Operating Budget and quarterly re-forecasts.
• Assist in the preparation and revision of all grant budget proposals.
• Working with program staff in preparing and/or revising grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and headquarters costs.
• Consolidate and update all grant pipeline information from Program and Finance departments on a monthly basis and to propose and prepare budget revisions as necessary.
• Preparation of the required donor financial reports for review by the Finance Controller. Make sure the reports are in compliance to donor reporting formats and timely submitted as per contractual requirements.
• Analyze the use of unrestricted funding versus approved allocations and share with Finance Controller on a monthly basis.
• Assisting in the development and preparation of Shared Program Cost allocation processes and methodology for overarching costs that comply with donor regulations on allowable costs
• Preparation of the monthly timesheet planning worksheet and sending it to all country office supervisors.
• Participate in the monthly Grant review meetings and present the spending status. Follow the action points based on the comments from the meeting. In compliance with donor requirements propose adjustment entries required for all BVAs and financial reports.
• Attend and provide support in all grant opening, review and closing meetings.
• Provide support and feedback to Operations and Program managers for all questions regarding the BVAs.
• Prepare the new budget line coding (T2 codes) for each new grant and update in SUN system.
• Upload budgets to SUN system when required.
• Advice key donor compliance requirements with the consultation of the Grant unit.
• Create staff salary mapping, follow up on SPCA table update and propose to FC for review and further approval
Financial Reporting:
• Prepare monthly financial reports (balance sheet, bank and cash reconciliations, and expenditure) to Headquarters.
• Supervise Month end closing process
• Review spreadsheets from field sites before uploading to sun, and providing feedback to the field staff regarding their monthly templates
• Review bank reconciliations monthly from main office Finance and field site staff
• Review payment documents as per delineation matrix for proper and adequate back-up
Training and & Outreach:
• Assist in providing training and support for the country office program and operational staff on proposal budgets, revisions and pipeline and spending plan reports.
• Identify training needs in the area of Budgeting and Grant management in each site and sector.
• Lead refresher training programs for Field and Program Coordinators, Program Managers to ensure staff are aware of their roles and responsibilities in the area of budgeting and grant management and are updated with new procedures, IRC global initiatives.
• Monitor staff competencies post-training and provide regular feedback and guidance to ensure all gaps in knowledge are addressed and rectified with supervisors as appropriate.
• Assist Finance Controller where necessary with Finance Orientation sessions for all new staff. .
• Ensure the Budgeting and Planning team maintains cooperative relations with other departments, and interacts with them in a positive manner.
Staff Management:
• Supervision of the Finance Staff
• Help establish annual performance objectives for the Finance staff
• In consultation with the Finance Controller, seek out training opportunities to further professional knowledge and experience of IRC finance staff
Other duties/responsibilities:
• Ensure the completeness of the grants financial documentation of the centralized grant filing system.
• Assist the Finance Controller with internal and external audits when required.
• Perform other duties, as appropriate or requested by Finance Controller.
Key Working Relationships
Position Reports to: Financial Controller
Other Internal contacts: All staff and departments within the Yemen Country Program
REQUIREMENTS:
• A Bachelors degree in Accounting, Business Administration, Commerce or Finance. A recognized professional certificate in accounting such as CPA, or a Masters degree in Accounting is an advantage.
• Minimum of five (5) years of managerial experience in the financial area of a non-profit organization or an international commercial organization.
• Experience in working with computerized accounting systems, standard spreadsheet and database programs (SUN System and Vision).
• Good leadership and management skills.
• Must be able to function effectively in a complex work environment and to set appropriate priorities and deal effectively with competing priorities and pressure
• Ability to carry out responsibilities independently with minimal technical support.
• Must have excellent interpersonal communication skills and professional patience and be able to interact, partner and thrive in a diverse environment
• Committed to staff training and development and effective at facilitation
• Commitment to the IRC’s mission, purpose and values.
• Fluency in English and Arabic is a strong asset.
Work Environment: There is active conflict in parts of the country and a possibility for further expansion of the conflict and violence into other areas and other states. The situation in Aden remains unpredictable. Security will be thoroughly discussed during the interview process.
Housing: Lodging in Aden and Sana’a is in shared IRC guesthouses. All IRC sites have electricity and internet all day through. Food is the individual’s responsibility
Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
How to apply:
Applications to be submitted on: https://rescue.csod.com/ats/careersite/jobdetails.aspx?site=1&c=rescue&id=3673
