United States of America: Supply Chain Assistant

Requisition ID: req3761

Job Title: Supply Chain Assistant

Sector: Supply Chain

Employment Category: Regular

Employment Type: Full-Time

Location: USA-Phoenix, AZ

Job Description

IRC Background:

Founded in 1933, the IRC is a leading nonsectarian, voluntary organization providing relief, protection and resettlement services for refugees and victims of oppression or violent conflict. One aspect of the IRC is to provide assistance to refugees resettling in the United States. The IRC opened an office in Phoenix, Arizona in 1994 to provide reception and placement services to newly arrived refugees. The office resettles refugees and provides numerous program services to assist refugees from their arrival through citizenship.

Job Overview:

The Supply Chain Assistant position will help support the Supply Chain Supervisor in managing inventory and logistics, as well as administrative duties as assigned.

Major Responsibilities:

• Assist in the transition from the current inventory database to the new ERP system; Integra.
• Maintain an accurate inventory of supplies including both donated and purchased items; including a regular physical count and reconciliation with the current inventory tracking database.
• Monitor current supplies and provide regular purchase requests to Procurement as needed.
• Enter and track inventory received and released through the current Access database, and then through Integra after launch.
• Complete quarterly inventory audit reports.
• Coordinate the logistics of client home set ups with case management.
• Explain and release inventory to newly arrived clients.
• Create and track the necessary client direct assistance vouchers for the Resettlement Program.
• Assist with casework and document filing:

o review of expenses as compared to grant requirements

o month end inventory reconciliation

o requesting spending plans when needed

• Assist in overseeing the front desk and office reception area, ensure telephone and reception coverage as needed.
• Act as back up for Supply Chain Supervisor, including vendor vetting, vehicle fleet maintenance, and procurement.
• Coordinate volunteer projects, such as assembly of bulk supply kits, and oversee/train supply chain intern for selected projects.
• Participate in all program meetings, staff development activities, and fully engages as a member of the team.
• Comply with all policies, procedures and protocols of the agency.
• Other related duties as assigned.

Key Working Relationships:

Position Reports to: Supply Chain Supervisor**
Indirect Reporting: Executive Director, Finance Manager
Other Internal and/or external contacts:**

Internal: IRC Staff, Volunteers and Interns

External: Position helps coordinate services and is responsible for maintaining relationships with appropriate vendors and community partners.

Job Requirements:

• Some advance education in related areas such as business management, supply chain management or logistics.
• At least one year of related professional experience.
• Demonstrated customer service skills.
• Excellent computer skills, including all Microsoft Office Programs and database experience.
• Excellent communication skills.
• Ability to prioritize, and manage time effectively.
• Experience in a multi-cultural environment; cultural sensitivity, excellent cross-cultural communication skills; preferred.
• Fluency in written and spoken English, bilingual ability preferred.
• Ability to carry up to 35 lbs. safely.

Working Environment*:* Standard office work environment with limited activities in on-site storage units with the ability to lift and move 35 lbs safely.

https://rescue.csod.com/ats/careersite/jobdetails.aspx?site=1&c=rescue&id=3761