Colombia: Deputy Director of Programs Venezuela

The Deputy Director of Programs (herein DDP), Venezuela, will manage all programming in Venezuela, including staff based in and traveling to the country. This position will report to the Country Director, Colombia, who is also responsible for Venezuela. They will closely coordinate with the Deputy Director, Operations (DDO), Financial Controller – both based in Colombia, and the Technical Advisors of the above mentioned programs.

This role will require the highest level of discretion, with special attention to security protocol, to protect staff, partner organizations, and beneficiaries. Additionally, the DDP will need to consistently adapt to scenarios as the context evolves, to ensure both security and program delivery. Finally, the DDP will be required to lead fundraising to build the country program.

Specific Responsibilities

• Lead the scale up of programming in Venezuela, through partnerships.
• Work through the IRC’s Partnership Excellence for Equality and Results System (PEERS), a comprehensive set of compliance tools to set up, manage, and close out partnerships and sub-awards.
• When delegated, represent the IRC for Venezuela, including internal requests, as well as with external humanitarian stakeholders such as donors, UN, and other international and national organizations. Representation will be in close collaboration with the Colombia Country Director as well as any staff based in Venezuela, to ensure messages are aligned.
• Liaise with partner organizations, by supporting the Partnership Manager, to ensure that all partners are clear about objectives, next steps, reporting requirements, and any feedback they have to improve their services and the relationship with the IRC.
• Identify, recruit, and orient new staff to the IRC, including operations (HR, admin, security, and supply chain), programs, compliance, finance, and partnership management. Orientation will be supported by focal points within the IRC.
• Manage all staff terms of reference, objectives, outputs and performance, including staff based in Venezuela and traveling to Venezuela.
• Manage all aspects of project workplans, including adaptations, mitigating risks and scenarios to deliver services to the affected population, and completion of results within each grant.
• Create the monitoring plan and ensure all aspects of monitoring are completed. This will be done in collaboration with the program staff and partners, as well as the Partnership Manager.
• In coordination with IRC/Colombia and Venezuela Finance Controller, oversee preparation of monthly financial reports, sub-grant financial monitoring and reporting and any other finance related tasks.
• Ensure compliance, including donor requirements, spending and financial reporting, and writing narrative reports per donor compliance.
• Contribute to fundraising efforts, including speaking with donors, and take the lead on writing proposal narratives, logframes, and drafting budgets and budget narratives.
• Work with Global Supply Chain, in collaboration with the Deputy Director of Operations, to ensure appropriate procurement for partners and/or guide partners in procurement procedures that need to be adhered to as part of funding agreements, or to comply with IRC or donor requirements.
• Support partners’ efforts to seek their own funding as a mechanism to transition.
• If possible (security permitting), conduct any further assessments (either sector-specific, or a multi-sector needs assessment) to gather data from beneficiaries as well as the affected population. This will be done in conjunction with the IRC’s Accountability Team and Technical Advisors to ensure appropriate quality and standards.
• Continue ensuring feedback mechanisms on behalf of partners so that beneficiaries and partners can contact the IRC and the IRC can improve services.
• Collaborate with the Regional Safety and Security Advisor to ensure appropriate security protocols and adaptations as required.

Collaboration within Venezuela

• Program and operations staff: including the Partnership Manager, and program focal points
• Partnership organizations to support the Partnership Manager with monitoring, reporting, compliance, and feedback
• Humanitarian organizations, including INGOs, IGOs (e.g. Red Cross), UN, and local organizations

Collaboration within the IRC

• Country Director, Colombia and Venezuela
• Other Colombia-based staff, including operations, security, finance, and grants
• Technical Advisors (based globally) and any roster staff required to support program staff inside Venezuela
• Awards Management Unit to support all compliance and reporting for partners, as well as proposals
• Communications and Advocacy units to support any key messages at external meetings
• Global Security to support any risk analysis and mitigation
• Emergency Unit Accountability team to support on monitoring and feedback.

PROFESSIONAL STANDARDS

The IRC and IRC staff must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

As a leader you will be placed in a position of trust. To maintain that trust, you are expected to always:

• Lead by example and be a positive role model to others.
• Promote awareness of the IRC’s standards and make sure those you supervise are equipped with the knowledge and resources they need to comply with them.
• Monitor conduct of those you supervise and take responsibility for activities that occur under your supervision.
• Be responsive to anyone who raises an ethics or compliance concern and make sure matters are resolved in a fair and appropriate manner.

Qualifications

• University degree in related field or equivalent experience.
• At least five years’ experience leading complex emergency response programs.
• At least five years’ experience managing staff and/or partner organizations in humanitarian and/or development contexts, with proven ability to manage and motivate team members.
• Proven experience with risk analysis, mitigation, and finding solutions to manage in difficult environments.
• Fluency in English and Spanish
• Project cycle management, including start up and close out, workplan design and managing teams.
• Successfully securing funding for humanitarian and/or development assistance.
• Designing monitoring and evaluation tools, including logframes, monitoring plans, database management, and tool development.
• Demonstrated ability to evaluate the quality of program outputs and outcomes, and to communicate through report writing and coordinating with the team. Coordinating with partner organizations to evaluate outputs and outcomes is strongly preferred.
• Experience managing multiple donor budgets, including multi-sector and locations to spend effectively.
• Demonstrated ability to work with partners, including strengthening skills in management, reporting, program quality, and coordination.

Assets

• Experience managing security protocols and risk analysis.
• Professional experience in Colombia and/or Venezuela is strongly preferred.
• Experience managing staff and partnerships remotely.
• Experience in sexual and reproductive health, nutrition, and protection.

WORK ENVIRONMENT

• This position is ideally based in Venezuela, though depending on the profile of the candidate, will be considered for partially remote management (either in Colombia or home-based), with travel to Venezuela.
• The security situation is consistently monitored with the IRC’s Global Security Director, the Emergency Unit, and the Colombia Country Director. All employees, regardless of where they are based, must adhere to all security protocols to ensure safety of staff, partners, and beneficiaries.

https://rescue.csod.com/ats/careersite/jobdetails.aspx?site=1&c=rescue&id=5010