Jordan: Budget Manager XB

BACKGROUND: Founded in 1933, the International Rescue Committee (IRC) is a leading international organization working in relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those affected by the world's worst humanitarian crises. At work today in over 40 countries and 22 U.S. cities, the IRC restores safety, dignity and hope to millions who are uprooted and struggling to endure.

Working in coordination with the humanitarian community and the Government of Jordan, the IRC's assistance programs for Syrian refugees in Jordan include both camp-based and urban-based refugee assistance. IRC is currently addressing the needs of war-affected Syrians from several operational bases in the region. The IRC's activities in the region focus primarily on the supply of vital medications and medical supplies, non-food items, water and sanitation and child protection and form part of an over-arching humanitarian response in Jordan, Lebanon, Turkey, Iraq to assist refugees, IDPs and conflict-affected Syrians survive conflict and displacement.

JOB OVERVIEW/SUMMARY: This position will be based in Amman and will be the focal person for the IRC Jordan's Budget and Grants Management function related to Cross border funding. This requires a motivated, flexible, problem-solving team-player with excellent analytical, communication skills and the ability to prioritise activities and work to tight deadlines.

The Budget and reporting Manager assists the Financial Controller by managing the day-to-day budget and grants management function related to cross border. Under the guidance of the Financial Controller, the Budget and reporting Manager makes sure the budget and grants management issues are immediately attended and that the donor budgets are prepared in accordance to IRC and donor requirements and are submitted on time. In addition, he/she will ensure that grants are fully implemented in compliance to donor regulations and IRC requirements and donor reporting is on time. He or she will develop budget management tools and conduct trainings to improve efficiency and donor reporting and compliance.

MAJOR RESPONSIBILITIES:

Country Office Fiscal year Budget

• Under the supervision of the Financial Controller, the budget manager will prepare the Fiscal year Budget following the IRC standard format to meet the required deadlines.
• Ensure regular update of the Fiscal year budget that will serve as a guide for all new donor proposals as well help in times of rapid growth, decline of program to inform timely management decisions.
• Provide recommendations for funding shortfall or coverage for each component of the fiscal year budget.

New proposal Development

• The Budget Manager will be the focal point for Cross border new budget preparations.
• Under the guidance of the Financial Controller, conduct a thorough preparation of new budgets and existing grant budget revisions ensuring that all costs are covered and are not under/over budgeted in addition to correct use of the IRC and donor budget formats.
• Work with the Finance Controller for monthly Shared Program cost Allocation.
• Calculate and Insert the correct SPC for all new grants budgets.

Grant Management & Reporting

• Prepare the monthly Budget Versus Actual (BVA) reports for all cross border grantsand distribute on time.
• Review the budget spending and advice relevant staff on spending status and ask for feedback on all over/under spending.
• Prepare and update spending plan for all active grants in conjunction with the appropriate budget holders.
• Review and update the commitments lists from Logistics to be included in monthly BvA's.
• Participate in the monthly Grant review meetings and present the spending status. Follow the action points based on the comments from the meeting.
• Attend and provide support in all grant opening, review and closing meetings.
• Provide support and feedback to Operations and Program managers for all questions regarding the BVAs.
• In compliance with donor requirements propose adjustment entries required for all BVAs and financial reports.
• Prepare the new budget line coding (T2 codes) for each new grant and update in SUN system.
• Upload budgets to SUN system when required.
• Assist in preparing Donor Financial reports for all grants for review by the Finance Controller. Make sure the reports are in compliance to donor reporting formats and timely submitted as per contractual requirements.
• Advice key donor compliance requirements with the consultation of the Grant unit.
• Provide Technical assistance when required to other IRC Country offices
• Create staff salary mapping, follow up on SPCA table update and propose to FC for review and further approval
• Provide update on grant spending status to FC.
• Provide analysis of grants spending plan vs actual spending.
• Provide detailed analysis and tables for long term allocation
• Review PRs and advise charge codes

Sub grant Management

• The Budget and Reporting Manager will work with the Sub grant department on providing guidance from finance perspective for sub grant management as per IRC policy and donor requirement.
• Assist Sub grants department when required in tracking and monitoring of sub grantees and provide training where required.
• Assist in the review of new sub grant budgets and agreements when needed
• Review the sub grant reports in terms of IRC/donor compliance and burn rates and advice FC for necessary action and follow up.
• Make sure the Pre-award assessment is done before the grant is made to sub-grantee. Coordinate with Sub Grants Coordinator and Program Managers on the pre-award processes.

Staff Management and Development

• Coach, train, and mentor staff with the aim of strengthening their technical capacity, exchanging knowledge within the team and providing professional development guidance
• Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and leading documented semi-annual performance reviews.
• Provide constructive feedback and counsel on appropriate career paths and professional development.
• Promote and monitor staff care and well-being; approve and manage all leave requests to ensure adequate coverage.
• Offer leadership support for successful adherence by staff to IRC's Global HR Operating Policies and Procedures.

Staff Training

Assist Finance Controller in conducting regular training sessions in Amman and other IRC field offices on Budget Management and donor regulations to Program, Operations and Finance staff

PROFESSIONAL STANDARDS: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

JOB REQUIREMENTS:

Education

A Bachelor's degree in Accounting, Business Administration, Commerce or Finance, or equivalent technical training certificate in Accounting. Minimum of three (5) years of accounting experience.

Experience

Working experience on donor funding budget development. Knowledge of OFDA and DFID budgeting requirements, budget management and financial reports will be an added advantage. This job requires strong analytical skills to be able to make logical and strategic budget decision.

Skills and Abilities

Must be able to function comfortably in loosely structured but complex work environment, working and prioritizing multiple tasks. Able to communicate effectively (written and verbal) in English. Good supervisory, time management and interpersonal skills. Excellent computer skills. Must be able to work under minimal supervision.

Returning National Candidates : We strongly encourage national or returning national candidates to apply for this position. If you are a national of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Syria Response Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Working Environment: The position is based in Amman; standard office work environment. Individual housing allowance is provided in Amman, including internet connection, water and electricity. Living standards are good and the security situation is calm and stable but this could change. Medical, life, and repatriation insurance and retirement package provided. Travel to/from post and R&R. This position is an unaccompanied post.

Please follow this link to apply: http://www.aplitrak.com/?adid=YXN0cmlkLm1hdGhldy41OTk1Ni4zODMwQGlyYy5hcGxpdHJhay5jb20