United States of America: Finance Assistant

Requisition ID: req656

Job Title: Finance Assistant

Sector: Finance

Employment Category: Regular

Location: No Workday Value

Job Description

Background/IRC Summary: The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IRC's Emergency Unit The IRC's Emergency Unit leads or oversees IRCs global emergency preparedness and response activities. The mission of the Emergency Unit is to help meet the immediate survival needs and reduce suffering in conflict or disaster affected populations during the acute phase of an emergency. The Emergency Unit also works in protracted emergencies, where the risk to life may be reduced but the population is still subjected to rights abuses and a lack of basic services. The Emergency Unit also has the responsibility of managing and allocating internal emergency funds to IRC's country programs based on their emergency classification with the guidance of the International Programs Department.

The Emergency Unit is also charged with enhancing the IRCs global and country level emergency preparedness capacity. We do this by supporting the development and training of Country Emergency Teams, assisting in the development of emergency focused partnerships with local civil society organizations, maintaining regional and global capacity to rapidly identify and deploy qualified emergency response personnel and supporting country-level contingency planning.

Job Overview/Summary: The Emergency Unit Finance Assistant will assist the creation, reforecast, and management of the Emergency Unit's operating budget and general finances. With direction from Sr. Funding Coordinator, they will assist with funding allocations to specific emergency responses from the Emergency Unit's various response funds and provide burn rates on allocation balances across various funding sources using the IRC's online BVA system as well as its internal accounting database. Working closely with the Sr. Deployment Coordinator and Sr. Funding Coordinator, they will be responsible for financial payroll allocations for the unit's 50+ full-time staff as well as 30+ part-time. The Finance & Grants Officer will also play a critical field support role by processing cash liquidations for new country programs, and liaising with HQ Finance to quickly fulfill financial requests from field.

This position is ideal for a candidate with a background in basic budgeting and accounting, who wants to use their skills in a fast-paced environment supporting emergency responses to the world's worst crises around the world. The ideal candidate will enjoy juggling multiple responsibilities, while maintaining strong collaborative relationships with HQ and field colleagues. As a part of the HQ support team which assists Emergency Response Team members in the field and country programs in emergencies, a customer service mentality is essential to this role.

Major Responsibilities: Budgeting

• Assist in producing the Emergency Unit's operating budget and biannual reforecasts
• Produce monthly Budget vs. Actual report to track spending against Emergency Unit operating budget and track spending of emergency allocations to country programs
• Work closely with Program Manager, Emergency Preparedness to produce monthly BvAs for Emergency Preparedness workshops and grants
• Provide ad hoc budget spending analysis to senior management on various funding and budget coverage questions

Accounting

• Monitor all Emergency Unit grant codes on a bimonthly basis to determine necessary accounting recodes/revisions; Carry-out accounting recodes by internal Finance deadlines
• Manage accounting for pre-positioned emergency stock as it is used by field teams

Funding Management

• Complete financial paperwork necessary for emergency funding allocations to IRC country programs
• Produce annual financial reporting for Emergency Unit's core funding from external donors
• Work closely with relevant Finance HQ staff and IPD Senior Budget Holders on allocations from internal IRC funding sources as needed
• Utilize IRC's online BvA system to track real-time burn rates of Emergency allocations to Country Programs

Financial Support to the Field

• Assist the Operations Support Coordinator with the deployment of cash to field teams and process liquidation of advances
• Run expense reports from IRC's internal accounting software for new country programs or for Emergency-Unit managed funding sources being used by country programs

Time and Effort (T&E) Reporting

• On a monthly basis, work with relevant Country Program Finance Controllers to determine payroll charge codes for deployable Emergency Response Team Staff; Complete Journal Voucher accounting for all deployable staff and submit to Finance based on provided charge codes and associated "Daily Rate" for each staff member
• On a monthly basis, enter payroll allocations into IRC's internal online time & effort tracking platform (TETRA) for all non-deployable staff
• On a monthly basis, collect timesheets from all occasional deployable emergency staff (External Emergency Roster), confirm charge codes with relevant Country Program Finance Controllers, and submit to Payroll

Key Working Relationships Position Reports to: Senior Coordinator, Emergency Funding

Position directly supervises: n/a

Works closely with: Senior Deployment Coordinator; Operations Support Coordinator, Program Associates; Deputy Director, Emergency Unit; Director, Emergency Unit; Program Manager, Emergency Preparedness; Associate Director, Emergency Response Support

Indirect Reporting: Deputy Director of Budget and Planning, International Programs Department

Requirements

• University Degree with coursework in budgeting and accounting
• 1-2 years' previous work experience is a must; Experience in financial processing preferred
• Attention to detail; Ability to manage multiple, competing deadlines and priorities
• Mastery of basic accounting, budgeting and grant management principles required
• Fluency in all standard PC office software such as Excel, Outlook and Word
• Demonstrated ability to successfully work in a fast-paced environment, within and across departments/functions and develop positive relationships with local and remote staff
• Customer service orientation with desire to find creative and timely solutions for field teams

• Excellent oral and written communications skills (English) required

  Working Environment: Standard Office Work Environment. Minimal domestic travel.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l'Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l'exploitation et les abus, la protection de l'enfant, le harcèlement sur les lieux de travail, l'intégrité financière, et les représailles.

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