Ethiopia: Supply Chain Procurement Manager (Ethiopian Nationals Only)

The IRC is a non-governmental organization operating in 40 countries in the world. IRC started operation in Ethiopia in year 2000, currently working in five regions in providing relief services to refugees, victims of drought, and war affected populations.

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Re-advertised*

Internal/External vacancy

Position- Supply Chain Procurement Manager (Ethiopian Nationals Only

Location- Addis Ababa

Length of Employment - Open

Posting Date- May 18, 2018

Closing Date- May 28, 2018

Vacancy Code- 01/503-3

Program Background:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

IRC has been working in Ethiopia since 1999 and is implementing integrated, community-managed programs aimed at improving the quality of lives and recover of livelihood of disaster-affected population’s through promoting individual participation, strengthening institutions and emergency response

Currently IRC is operating in the Benishangule, Tigray, SNNPR and Somali regions on Emergency Response, refugee’s assistance and livelihood projects.

Position Overview

The Procurement Manager is a key member of the IRC’s operations team in Ethiopia. This position is responsible for the management and delivery of effective supply chain and logistics support in compliance with IRC and donor regulations. Key responsibilities include procurement, Contracting, supplier management, negotiations with suppliers, market assessment and staff management. The position is based in the IRC main office in Addis Ababa with occasional travel to the IRC field offices

KEY RESPONSIBILITIES:

• Responsible for creating and managing a list of Contracted Suppliers based on IRC Standard Operating Procedures (SOPs).

• Responsible for Due Diligence checks (supplier references, site visits, historical data, anti-terrorism compliance) for Adhoc, Contracted, and Master Purchase/Service Agreement (MPA/MSA) suppliers.

• Responsible for executing contracts with suppliers based on their assessed ability to provide high quality goods and services, short delivery time, and value for money.

• Conduct market surveys in key categories to ensure that IRC is receiving best value for money.

• Document each procurement process fully and clearly according to IRC policy.

• As the IRC has zero tolerance for corruption, coordinate and work with the Assistant Supply Chain Coordinator, Field Coordinators and headquarter Global Supply Chain colleagues to mitigate any risk of fraud.

• In collaboration with Assistant Supply Chain Coordinator, pro-actively work with budget holder to plan for procurements for all open grants.

• Develop a category sourcing strategy to determine which categories of goods and services are key to program delivery determine the procurement method to apply for each category.

• Establish MPA/MSAs through a tender process for most frequently purchased goods and services in compliance to the IRC policies and procedures.

• Negotiate contractual arrangements with suppliers to ensure that value for money and excellent service levels are maintained and optimized.

• Conduct supplier performance assessment prior to renewal of contract in line with KPIs and contractual obligations.

• Ensure payment requests to finance with appropriate supporting documentation to ensure efficiency in supplier payments.

• Conduct relevant training to supply chain and non-supply chain staff in the contracting, requesting for goods/services, and supplier management standard operating procedures.

Other

· Proactively advise IRC staff on how to use supply chain tools and services.

· Maintain relationships with community stakeholders and organizations, as necessary.

· Support the customs clearance of IRC international procurements in line with Ethiopia regulations.

· Ensure monthly supply chain reports are submitted, reviewed and followed-up as necessary.

· Supervise other supply chain staff as directed by the Assistant Supply Chain Coordinator.

· Undertake any other duties as requested by Assistant Supply Chain Coordinator, in accordance with the scope and responsibilities of the role.

Procurement Manager Competencies Matrix:

The Procurement Manager Competency matrix is the primary supporting document to this job description and the Procurement Manager must ensure that all tasks are performed to standard.

Key Working Relationships:

Position Reports to: Assistant Supply Chain Coordinator

Position directly supervises; Senior Supply Chain procurement Officers, Supply Chain procurement Officers & Supply Chain Assistant.

Other internal and/or external contacts:

Internal: Regular relationships with Grants, Finance and Programs teams, SC staff at all levels and Deputy Director for Operations.

External: Maintain business relationships with suppliers and may serve as IRC supply chain representative in outside meetings like logistics clusters, inter-agency groups and foundations..

REQUIRMENTS

· MA/BA degree in Supply Chain Management, Business Management, or related field.

· 5 years of relevant experience with the first degree.

· 4 years of relevant experience plus post graduate degree.

· At least 1 year of management experience.

· NGO experience is a plus.

Demonstrated Skills and Competencies:

• Good knowledge and experience of donor rules and regulations.

• Strong organizational, interpersonal, and communication skills.

• Strong computer competency with word processing, spreadsheets, databases, and other IT skills.

• Strong organizational and leadership qualities and willing to exercise initiative.

• Willingness to participate and contribute as a team member, under challenging work conditions.

• Training and coaching ability. *

· Please send your CV, application letter and copies of credentials to the following address: http://www.ethiojobs.net/display-job/167171/Supply-Chain-Procurement-Manager.html?searchId=1526654449.2578&page=1 or

IRC Addis Ababa office P.O.BOX: 107 code 1110

· Please include 3 references from current and former employers.

· Applications will not be returned. IRC discourages phone calls or personal visits.

· Only applicants meeting the minimum qualification will be short listed and contacted.

Your application letter/cover letter must include the following information.

· Name of the position you have applied for

· Date of application

· Summary of your qualifications and experience

· Motivation/objective of why you have applied for the job

· Permanent Address and present address (if different form permanent) and telephone number

· Disclose any family relationships with existing IRC employees.

Are any of your relatives employed by International Rescue committee (IRC)?

If answer is “yes”, give the following information:

YES NO

NAME

Relationship

Position

Office/field office

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.