Country: Ethiopia
Closing date: 31 Jul 2018
SCOPE: Under direct supervision from Finance Manager-Lowland WASH, the Finance Officer is responsible to assist in all financial management activities of the Lowland WASH project. In addition she/he is responsible for all other financial activities of the department to ensure financial transactions as per IRC policy and procedures.
Key Responsibilities:
Financial Management of Lowland WASH project:
Ensure all project related support financial document scan copies are compiled on monthly basis for invoicing purposes.
Ensure all time and effort sheets of all salary charges on the project are gathered, reviewed and scanned on monthly basis.
Assist in cross referencing monthly report expenditure against backup documents.
Assist the finance manager on monthly invoice preparations.
Assist the finance manager on budget versus actual and other budget utilization reports.
Other Responsibilities:
- Treasury Management
o Review internal controls and disbursement processes to ensure proper management of cash and bank accounts.
o Review safeguards for cash and cheques kept in the office; ensure controlled access, security and safety.
o Monitor cash and bank balance to ensure sufficiency based on needs.
o Ensure that cash received including incoming funds transfers are receipted and accurately recorded.
o Perform bi-weekly and monthly cash counts and reconciliations; address any differences.
o Prepare monthly reconciliation and ensure outstanding item addressed on time.
o Review cash projection submitted by field office and ensure timely cash transfer to the field
- Month-end Activities
o Review cash and bank journals for completeness and accuracy.
o Review journals from the Field office for completeness and accuracy.
o Post journals in SUN System when assigned.
o Perform balance sheet account reconciliation’s and bring to the attention of the Finance Manager for any matters that require his/her intervention.
o Perform SUN Backup for the master files.
- Document Management
o Review internal system of record retention to ensure compliance with IRC policy and the local laws.
o Ensure maintenance of uniform standards for documentation; including forms, support documents etc.
o Ensure sufficient procedures for retention of documents; proper and systematic filing for ease of access;
o Control access to financial records to authorized staff only.
- Accounts Payable
o Perform financial review of Bid Analysis and other Procurement Documents; to ensure conformity with IRC policies and procedures as well as donor regulations.
o Perform financial review of Payments Requests; ensure adequacy of supporting documentation and compliance with IRC policies and procedures.
o Perform financial review of Travel Authorization, Advances ensuring compliance with IRC policies and procedures.
- Payment and Receipts Processing
o Oversea Cashier and Finance Clerks responsible for the payment process.
o Ensure that payments are processed in a timely manner and in accordance with IRC policy and procedures.
o Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers
o Preparation or oversight of the preparation of the cash accounting worksheet
o Oversea the review Cash Books prepared by the Cashier for Cash and Bank for completeness and accuracy.
o Liaison with bank officials to resolve problems or facilitate improved service.
o Ensure statutory deductions (taxes, pension, and health insurance) are remitted on time.
- Internal Audit
o Participate on Internal audit activities as required.
o Reviews of controls and monitoring of compliance with established procedures.
- Staff Supervision and Performance Management
o As part of his/her supervision responsibility, set and agree with Finance Assistant Key performance objectives for each financial year in line with the Accounting Department goals.
o Provide the Finance Assistants conducive work environment; business tools, support and relevant training necessary for them to perform their work.
o Monitor the performance of Finance Assistants through the year providing regular feedback on progress towards meeting agreed objectives and any improvement needed.
o Conduct an annual performance appraisal.
- Other Duties
o Contribute to the overall proper functioning of the Finance department by taking on any other duties assigned by supervisor.
o Contribute to the overall improvement of the financial and accounting system in ETHIOPIA by providing recommendation to supervisor for consideration on specific areas that could be improved.
o Contribute to team work and team play.
Job Requirements:
Education:
o Bachelors’ degree in Accounting, Business Administration, Commerce or Finance
Experience:
o Minimum 4 year of relevant experience for BA holders.
o Proven experiences in financial management in the INGO sector.
Skills and Abilities:
o Good written and verbal skills in the English language
- Ability to work under pressure, long work hours and high workload
- Self-motivated, honest, highly responsible, and punctual.
o Proactive to seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.
- Ability to work as part of a team as well as to work autonomously when required.
- Ability to use computer software-Word, Excel, Power Point and e-mail.
o Committed to staff training and development
How to apply:
· Please send CV, application letter and copies of credentials to the following address: IRC Addis Ababa, P.O.box 107 code 1110.
· Please include 3 references from current and former employers.
· Applications will not be returned. IRC discourages phone calls or personal visits.
· Only applicants meeting the minimum qualification will be short listed and contacted.
IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.