Yemen: Senior Grants & Compliance Manager

Job Description

The IRC Yemen Country program was established in 2012 and currently is implementing integrated Health, Nutrition, Environmental Health (WASH), Economic Recovery and Development, Women’s Protection and Empowerment and Education programming in eight governorates. The IRC Yemen Country Program operates from its Country Office in Sana’a and its main Field Office in Aden. Other subfield offices include Abyan, Hodeida and Al Dhale’e, with the Al Dhale’e office covering Lahj, and Shabwah. The FY19 portfolio is approximately $27 million with potential for expansion in FY20.

SCOPE OF WORK: Reporting to the Grants and Compliance Coordinator, the role will focus on coordinating the oversight of grants management processes, working in collaboration with national staff Grants and Compliance Managers to produce high quality donor reporting, conduct national staff capacity building, and provide support to business development. The Grants and Compliance Manager will be responsible for providing program and support teams with general grants management support and advice on donor compliance and IRC regulations to ensure grants are implemented on time, on track, and on budget. Based in Aden, this position will be an integral component of the grants team and will line manage the Grants Officer.

RESPONSIBILITIES

Grants Management and Compliance:

• Ensure that grants or contracts are well administered and program/support teams are fully informed of relevant donor compliance regulations and IRC procedures

• Support program staff in grant revisions, cost extensions, no-cost extensions, budget realignments, and other as required

• Support maintenance of a comprehensive information management and filing system that ensures all donor contractual documents, reports, key correspondences, etc. are appropriately filed in up-to-date and consistent soft and hard libraries available as needed

• Support the Grants Coordinator to develop, roll out and maintain program monitoring and evaluation tracking tools to ensure all sector indicators report monthly progress - Identify and share gaps with project coordinators

• Coordinate and support regular monitoring of grants, using appropriate grant management tools and through facilitation and support of regular and timely Grant Review, Opening and Closing Meetings

• Support the Grants Coordinator, DDP, and Country Director to maintain positive and constructive relationships with donors, in-country and abroad

• Provide liaison or representation to donors and track donor correspondence

• Ensure that effective channels of internal and external communications relating to grants are established and respected

• Ensure that senior management and technical leads understand donor communication protocols and provide copies of correspondence for files

• Maintain a database of key donor contacts

• Maintain a broad and deep understanding of relevant donor policies, regulations and procedures

• Proactively identify compliance risks throughout the portfolio and advise programs, support teams and senior management on necessary actions

• Liaise with IRC HQ in NY and London about specific compliance issues and clearly communicate these issues through to relevant colleagues in the field

Reporting:

• Manage all external reporting to ensure timely delivery of high-quality reports which meet donor and IRC requirements, with support program managers/ coordinators

• Ensure draft reports are disseminated for review/feedback by SMT, and HQ staff prior to submission

• Oversee sub-grant reporting requirements to ensure forward planning and timely submission for donor reporting.

• Ensure quality information management related to reporting by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal IRC documentation and Grant Unit tools.

• Conduct ongoing capacity strengthening of national staff in report writing, editing and critical analysis

• In concert with the finance team, assist program technical leads and operations staff with understanding the reporting and other compliance requirements on their grants

Capacity Building:

• Conduct capacity building for international and national staff in grants management, spending tracking, and compliance

• Support ongoing capacity strengthening of international and national staff in report writing, editing and critical analysis

• Support the development and maintenance a comprehensive information management and filing system that ensures all donor contractual documents, reports, key correspondences, etc. are appropriately filed in up-to-date and consistent soft and hard libraries available as needed

• Support ongoing capacity building of IRC and Donor regulations and processes for visibility and communications

New Business Development:

• Support proposal and project/program revisions as required

• Support opportunity identification by performing monitoring, research and analysis into donor strategies and share with program staff

• Support the Grants Coordinator to ensure proposals are tracked with standard IRC tracking tools (e.g. FM01, OTIS)

Qualifications

Education:

• Master’s degree or equivalent education preferred

Experience:

• 4 years of progressive professional experience, inclusive of grants management

• Experience working with grants and providing compliance support for USG (including OFDA, USAID) and European donors (including ECHO, SDC, UN agencies)

• Strong collaborator with effective interpersonal, analytical, and communication skills

• Demonstrated ability to work, manage, and meet competing deadlines in a fast-paced and changing work environment

• Must have a proven track-record of proactively identifying and communicating potential problems and proposing solutions for grant management and compliance-related challenges

• Ability to carry out responsibilities independently with minimal technical support

• Fluency in English, both written and spoken. Arabic is an advantage.

• Commitment to the IRC’s mission, purpose and values.

Work Environment: There is active conflict in parts of the country and a possibility for further expansion of the conflict and violence into other areas and other states. The situation in Aden remains unpredictable. Security will be thoroughly discussed during the interview process.

Housing: Lodging in Aden and Sana’a is in shared IRC guesthouses. All IRC sites have electricity and internet all day through. Food is the individual’s responsibility.

Standards of Professional Conduct:

The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability

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